authorization for use or disclosure
of protected health information
1. Client's Name: ________________________________________________________________
2. Date of Birth: ___/___/___
3. Date authorization initiated: ___/___/___
4. Authorization initiated by:
______________________________________________________________________
Name (client, provider, or other)
5. Information to be released:
Authorization for Psychotherapy Notes ONLY (Important: If this authorization is for
Psychotherapy Notes, you must not use it as an authorization for any other type of
protected health information.)
Other (describe information in detail):
_______________________________________________________________________________________________________________
6. Purpose of Disclosure: The reason I am authorizing release is:_______________________________________________
________________________________________________________________________________________________________________
My request:____________________________________________________________________________________________________
________________________________________________________________________________________________________________
7. Person(s) Authorized to Make the Disclosure:
________________________________________________________________________________________________________________
8. Person(s) Authorized to Receive the Disclosure:
________________________________________________________________________________________________________________
9. This Authorization will expire on ___/___/___ or upon the happening of the following event:
_______________________________________________________________________________________________________________
Authorization and Signature: I authorize the release of my confidential protected health
information, as described in my directions above. I understand that this authorization is voluntary,
that the information to be disclosed is protected by law, and the use/disclosure is to be made to
conform to my directions. The information that is used and/or disclosed pursuant to this
authorization may be re-disclosed by the recipient unless the recipient is covered by state laws
that limit the use and/or disclosure of my confidential protected health information.
Signature of the Patient (or Signature of Personal Representative):
_________________________________________________________________
Relationship to Patient of Personal Representative:
___________________________________________Date of signature: _____________________
patient rights and hippa authorizations
The following specifies your rights about this authorization under the Health Insurance Portability
and Accountability Act of 1996, as amended from time to time (“HIPAA”).
1. Tell your mental health professional if you don’t understand this authorization, and they will
explain it to you.
2. You have the right to revoke or cancel this authorization at any time, except: (a) to the
extent information has already been shared based on this authorization; or (b) this
authorization
was obtained as a condition of obtaining insurance coverage. To revoke or cancel this
authorization, you must submit your request in writing to your mental health professional and
your insurance company, if applicable.
3. You may refuse to sign this authorization. Your refusal to sign will not affect your ability to
obtain treatment, make payment, or affect your eligibility for benefits. If you refuse to sign this
authorization, and you are in a research-related treatment program, or have authorized your
provider to disclose information about you to a third party, your provider has the right to decide
not to treat you or accept you as a client in their practice.
4. Once the information about you leaves this office according to the terms of this
authorization, this office has no control over how it will be used by the recipient. You need to be
aware that at that point your information may no longer be protected by HIPAA.
5. If this office initiated this authorization, you must receive a copy of the signed authorization.
6. Special Instructions for completing this authorization for the use and disclosure of
Psychotherapy Notes. HIPAA provides special protections to certain medical records known as
“Psychotherapy Notes.” All Psychotherapy Notes recorded on any medium (i.e., paper,
electronic) by a mental health professional (such as a psychologist or psychiatrist) must be kept
by the author and filed separate from the rest of the client’s medical records to maintain a
higher standard of protection. “Psychotherapy Notes” are defined under HIPAA as notes
recorded by a health care provider who is a mental health professional documenting or
analyzing the contents of conversation during a private counseling session or a group, joint, or
family counseling session and that are separate from the rest of the individual’s medical
records. Excluded from the “Psychotherapy Notes” definition are the following: (a) medication
prescription and monitoring, (b) counseling session start and stop times, (c) the modalities and
frequencies of treatment furnished, (d) the results of clinical tests, and (e) any summary of:
diagnosis, functional status, the treatment plan, symptoms, prognosis, and progress to date.
In order for a medical provider to release “Psychotherapy Notes” to a third party, the client who
is the subject of the Psychotherapy Notes must sign this authorization to specifically allow for
the release of Psychotherapy Notes. Such authorization must be separate from an
authorization to release other medical records.
Signature of the Patient (or Signature of Personal Representative):
_________________________________________________________________
Relationship to Patient of Personal Representative:
___________________________________________Date of signature: _____________________
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